REQUEST FOR PROPOSALS FOR GRANTS’ MANAGER DISASTER RELIEF CONSULTING SERVICES 

PONTIFICAL CATHOLIC UNIVERSITY OF PUERTO RICO
REQUEST FOR PROPOSALS FOR GRANTS’ MANAGER DISASTER RELIEF CONSULTING SERVICES 

SUB RECIPIENT: Pontifical Catholic University of Puerto Rico (PCUPR)

LOCATIONS: Ponce, Mayagüez and Arecibo (Puerto Rico)

EVENTS: FEMA DR-4473 and FEMA DR-4671

QUESTIONS AND ANSWERS VIRTUAL MEETING DATE: September 27, 2023, at 2:00 p.m.

DEADLINE FOR SUBMITTING PROPOSALS: October 13, 2023, at 12:00 midnight via email

EXPECTED AWARD DATE: November 8, 2023

EMAIL FOR RFP SUBMITTALS AND ANY OTHER COMMUNICATIONS: subastasdicon@pucpr.edu (all emails shall include the corresponding event number the email refers to in the email’s SUBJECT line)

OVERVIEW: The PCUPR is looking for proposals from potential contractors to provide full and total disaster recovery consulting services associated with DR-4473 and DR-4716 events. Proposals from interested parties shall be submitted by email and received on or before October 13, 2023, until 12:00 midnight. Interested companies or entities shall submit a separate proposal for each event they are interested in providing services to. Proposals submitted after the deadline will not be considered. Interested companies or entities must have physical presence in Puerto Rico for the entire time the services are required and be able to travel to the different sites of PCUPR. This is an essential condition of the contract.

A virtual questions and answers meeting will be held on September 27, 2023, at 2:00 p.m., Puerto Rico time. Interested parties have until September 26, 2023, at 12:00 midnight, to register by email at subastasdicon@pucpr.edu and request an invitation for the virtual meeting. An invitation will be sent to those parties duly registered. This questions and answers meeting is mandatory for all parties interested in submitting a proposal.

Proposals will be evaluated in terms of previous experience, economic proposal, compliance with FEMA, Federal and State Regulations and availability to have continuous physical presence in Puerto Rico. All of these factors are of outmost importance. Having physical continuous presence in Puerto Rico Potential is an obligatory factor. Reputation in the business community and referrals will also be an evaluation factor, but of less relevance than the previously mentioned.

Offerors shall be aware that PCUPR reserves the right to execute an award and that said award would be made, if made, on a “best value” basis. Therefore, PCUPR reserves the right to award the contract to other than the lowest-priced offeror.

All proposals shall include the following information:

1. Cover letter
2. Table of Contents
3. Introduction
4. Company Organizational Chart
5. Proposed Organizational Chart to provide these services
6. Curriculum Vitae of each proposed personnel
7. Economic Proposal presented on our hourly basis per person. Said hourly cost shall include all costs necessary, including all material and equipment necessary for the person to do his work.
8. Previous Project Experience including a brief description of the project, the work performed, the cost of the project, and name and phone number of a person of contact for each project.
9. Compliance Documents including:
10. Certificate of Non-Debarment or Suspension from SAM.gov. (printout) and Puerto Rico General Services Administration Certificate of Compliance (ASG

(Registro Único de Licitadores) or all documents required by the Government of Puerto Rico to do business with their agencies detailed below from (b) to (n).

1. b. Certificate of Incorporation issued by Puerto Rico (Certificado de Incorporación emitido por el Departamento de Estado)
2. Good Standing Certificate issued by Puerto Rico Department of State [annual report filed and requested by Vendor]
3. Certificate of Registration issued by Puerto Rico Department of State
4. Certificate of Unemployment Insurance issued by Puerto Rico Department of Labor (Certificado de Seguro de Desempleo emitido por el Departamento de Trabajo)
5. Certificate of Compliance issued by Puerto Rico Treasury Department (Certificación Negativa de Deuda emitida por el Departamento de Hacienda)
6. Workers Compensation Coverage certificate PR State Insurance Fund (Certificación del Fondo del Seguro del Estado)
7. h. Workers Compensation Certificate of No Debt – PR State Insurance Fund (Certificación del Fondo del Seguro del Estado)
8. i. Municipal Tax License, payment receipt or certification (Certificado de Pago de Patente Municipal)
9. j. Puerto Rico Treasury Department certificate of compliance/No debt last 5 years (Certificación Negativa de Deuda de los pasados 5 años emitida por el Departamento de Hacienda)
10. Puerto Rico Treasury Department Certificate of Compliance/ No debt sales tax (Certificado negativo de deuda con Hacienda de impuestos)
11. Merchant’s Registry with Treasury Department (Registro de Comerciante)
12. Certificate of any other insurance required:

• Public Liability including coverage for bodily injury, personal injury and property damage with PCUPR as additional insured
• Auto insurance

1. Any other additional document required by PCUPR own policies and procedures.

The failure to submit the requested documents during the established timeframe will be cause for disqualification of the proposal, and PCUPR reserves the right to engage in a contractual relation with any other responsive proponent. The adjudication of this RFP does not obligate PCUPR to sign a contract. The contractual relationship between PCUPR and the selected proponent would only start when a contract is formally signed, according to law. Under no circumstances, none of the personnel of the party to whom the contract is awarded will at any time be considered as an employee of the PCUPR. If this RFP is partially modified, all terms and conditions that are not modified will remain intact. 

PCUPR reserves the right to cancel or amend any of the terms and conditions of this RFP at any time and notifying the interested parties. PCUPR could cancel or withdraw this RFP. PCUPR could also not select any of the interested parties for the award to this RFP without any legal liability against PCUPR. 

In accordance with Title VI of the Civil Rights Restauration Act of 1987 and other laws and rules regarding the prohibition against discrimination, the PCUPR will not discriminate, during this process, against parties due to the reason based on sex, color, origin, nationality, race, age, or incapacity. 

All proponents must demonstrate that they have the capacity, experience, and the necessary resources to provide the requested services to PCUPR and that they don’t have any legal or ethical impediment to being contracted by PCUPR. 

PCUPR is an equal opportunity employer.